吃瓜黑料

No. NJSLEDS and NJ SMART and completely separate systems with separate login credentials. Even if you had access to NJ SMART, you will need a new, unique NJSLEDS account. NJSLEDS login credentials are provided separately through the User Change Request Form process outlined in Question #2.

Data must be formatted according to the submission-specific template and uploaded as a .CSV UTF-8 file. Ensure that all required fields are completed and formatted correctly to prevent errors.

Duplicate errors typically occur when records appear more than once in one submission file. Review your source file to ensure that duplicate entries have been removed or consolidated before resubmission.

Here is the standard process for resolving errors:

1. Filter to error records: In the NJSLEDS system, go to the Submission Records tab and filter to show only records with an "Error" status.
2. Export and review: Export both your filtered Submission Records view and the Error Report. Use them together to identify which records need correction.
3. Correct the data in your source system: Log into your Student Information System (SIS) or other local source system and make the necessary corrections there. NJSLEDS is a target system. Corrections must originate in your source system.
4. Re-export your file: Generate a new .CSV UTF-8 file from your source system.
5. Re-upload to NJSLEDS: Upload the corrected file in the Submission Upload tab. The system will override any records where errors have been resolved.
6. Repeat if needed: Continue this process until all errors are cleared and your file has a "Valid" record status.

For step-by-step guidance, visit the Trainings and Webinars page or the various User Resources pages.

Yes, your file should be free of errors prior to the Fall and End-of-Year Snapshots.

NJSLEDS is not a copy of NJ SMART. It is a new system with new logic, improved validations, and different requirements. There may be instances where certain issues were not flagged by NJ SMART as expected. The NJSLEDS team continues to review validation rules and make adjustments based on user feedback.

If you encounter an error that contradicts the submission handbook or feels unclear, please report it to the NJSLEDS Help Desk. We're actively reviewing those patterns to determine whether changes are needed on our end.

Yes. The NJDOE replaced NJ SMART with NJSLEDS as the state's official data reporting system. Most submission file layouts remain the same to reduce disruption, but the overall system and infrastructure are new.

NJSLEDS is a target system. It stores validated data for official reporting purposes. It's not designed for direct editing. All records must be updated in your local source system (like your SIS or HR platform) and then re-uploaded to NJSLEDS.

Yes. NJSLEDS allows you to upload a file that contains as few as one record or as many as several thousand. You can correct a single record by uploading a new file that just contains that record, provided it follows the appropriate format and includes the necessary identifiers.

This flexibility allows districts to correct issues without reprocessing the whole dataset. However, it's still important to ensure that each file meets submission standards and reflects the current state of your local source system.

Processing delays may occur when uploading large files or during high-volume periods. The development team is actively working to improve system performance. If you experience prolonged delays, please contact the NJSLEDS Help Desk.

NJSLEDS is intentionally designed to move beyond the "full" versus "partial" upload distinction used in NJ SMART. Instead, the system supports incremental uploads, meaning districts can submit data in any volume, at any time, without having to designate the upload type.

Each file submitted to NJSLEDS is treated as a standalone submission. The system processes each record based on its unique identifiers and either adds or updates the records accordingly. This approach simplifies the submission process, reduces confusion around upload types, and allows for more flexibility in correcting or updating data.

While this model may feel different at first, it aligns with the overall shift to a more modern, real-time data system. It also reduces the risk of accidental data replacement or overwrites that sometimes occurred in NJ SMART.

In NJSLEDS, the terms "Conflict-Owning" and "Conflict-Claiming" have been retired and replaced with more intuitive, action-oriented labels:

• Conflict-Owning is now referred to as Transfer Request, and the involved LEA is now the Associated District.
• Conflict-Claiming is now referred to as Transfer Requested, and the involved LEA is now the Requesting District.

These updates are part of a broader effort to streamline terminology and clarify responsibilities in the transfer resolution process. To learn more about this transition, please see our located on our website under the .

Option 1: Save as a .CSV UTF-8 in Excel

1. Open your file in Excel
2. Click File -> Save As (or Save a Copy, depending on your version)
3. Choose a folder location where you want to save your file
4. In the "Save as type" dropdown menu, select .CSV UTF-8 (comma-delimited) (*.csv)
5. Enter your file name and click Save

Option 2: If ".CSV UTF-8" is not available in your Excel version

1. Open your file in Excel
2. Click File -> Save As
3. Under "Save as type," choose .CSV (Comma delimited) (*.csv)
4. Save the file and close Excel
5. Right-click your saved file and choose Open with -> Notepad
6. In Notepad, click File -> Save As
7. At the bottom of the Save window, find Encoding and choose UTF-8
8. Keep the file extension to .csv and click Save (overwrite the old file if prompted)

Why this works

• Older versions of Excel don't always support the .CSV UTF-8 option
• By using Notepad, you can manually change the file's encoding to UTF-8
• The is important to ensure special characters (like accents or non-English letters) are saved correctly

Your file is now saved in the correct format and ready to upload to NJSLEDS.

Steps for not dropping leading zeros in a .CSV UTF-8 file:

Excel 2016, 2019, and Microsoft 365

Upon opening a .CSV file, Excel identifies any leading zeros in the data and displays a notification:

• Convert: Interprets values as numerical entries, removing leading zeros
• Don't Convert: Maintains values as text, preserving leading zeros

Users should select "Don't Convert" to ensure that leading zeros are retained during import.

If you accidentally select the checkbox and click on Convert, toy must follow the steps mentioned:

1. Go to File -> Options
2. Select Data
3. Check the check box stating "When loading a .CSV file or similar file notify me of any automatic data converstions"
4. Click OK
5. This will show the pop-up every time a .CSV file is opened in Excel

Excel 2013 and earlier

To prevent leading zeros from being removed in a .CSV file when working with older versions of Excel, use the Text Import Wizard and select "Text" as the column type. The following steps explains the process:

• Open Excel and start with a blank workbook
• Go to the Data tab
• Click from Text/CSV (older version: Get External Data From Text)
• Select your .CSV file
• The Text Import Wizard appears:
• Step 1: Choose Delimited
• Step 2: Set delimiter to Comma
• Step 3: Select the column(s) where you need leading zeros and set Column Data Format = Text
• Click Finish. Excel loads your .CSV and keeps leading zeros (e.g., 00123 stays 00123)

Yes. You can call the NJSLEDS Help Desk at 609-376-3970, Monday through Friday from 8 a.m. to 5 p.m. Help Desk staff can assist with login issues, error messages, submission questions, general system navigation and more.

The preferred method for contacting the Help Desk is the secure web form inside NJSLEDS. Click the "Contact Help Desk" button on the system homepage. The web form is required for ID Management requests (field changes, merges, and deletes) and allows you to attach files securely.

To protect student and staff privacy, do not send personally identifiable information (PII) through regular email (examples include student names, SIDs, dates of birth, or staff identifiers).

Preferred Method: Case Management Web Form (Highly Recommended)

Use the secure web form inside NJSLEDS:

• Log into the NJSLEDS system via myNJ
• On the 吃瓜黑料 screen, click the "Contact Help Desk" button
• Complete the web form and upload any necessary files
• Choose the correct categories (for example: ID Change Mangement -> Merge Requests -> Student Management)

This is the only method for submitting SID/SMID change, merge, or delete requests. These requests will not be processed if sent outside of the system.

To correct County District School (CDS) directory information, please email cdshelp@doe.nj.gov and include your CDS code in the email.

The County District School (CDS) directory can be found on the of our website.

The NJSLEDS Help Desk typically responds to inquiry within three to five business days. However, please note that during active submission periods, response times may be longer due to increased volume. We appreciate your patience as we work to support all districts as quickly as possible.

The NJSLEDS Authorized User List is available in the of our website.